You can download a copy of the meeting minutes here, or read in full below.
Board Meeting Minutes 9/15/2018
Item |
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Tasks/decision |
Owner |
Minutes from exec board |
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Discussion about reimbursement |
Motion: pay Sarah for 15% of the monies she earned from fundraising that was agreed upon at an earlier date Scott Teffney There was merchandise made and wanted to move forward. There won’t be any 15% in the future. She’s responsible for the costs into the future and will keep money for future profits.
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1 opposed |
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Website |
Information has been sent out to show 1200.00 already provided to web developer. Questions if day sheets are up, and these are showing up in the new site: It needs to be compatible with phones. It looks nicer and more up to date. Web developer is responsive. Not currently planning to do online entries, but it will support it into the future. Goal is for it to be a site for the future and to support future Website is paid. Cost is $600 per year, $1,200 was already paid for development. This is fairly inexpensive. More compatible with the phone. Suggestion for the future, txt can be sent from the website, and this needs to use an app. |
Approve the use of the new website without paying for development of online entries, but consider for the future. Ty Kelly Martin No opposed or abstain |
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Rule books handed out |
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Entry form requirements |
Do we need to continue having notaries for all forms, or if one is adequate. Because of the insurance, they are going to require that we do it for each rodeo. Some are experiencing a cost associated with notaries. Group decision to not make a change in entries. |
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Bounced checks process |
Last year there were ~$8,500 in bounce costs. Process is currently in place for the members to be worked with. There are occasions when an account Needs to be firm in the decision. |
If a member writes a bad check then in the future, can’t enter with a check, and needs to enter with a cashier’s check. Kelly Martin Valerie No opposed or abstain Address this at general membership mtg |
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Cutting Questions |
LDevaney – Trying to align with NCHA program. When sign up, they pay for the judge, money to be won and scholarships. Raise costs of cutting by $70 and that goes to NCHA. They would continue to pay for the No stock charges or judge fees because that would be covered in the NCHA fees. ~$45 fees last year per event per competitor. Still have to pay for ~$26 + $10 is the rodeo charges, but this is Supportive of combining the fees. Of the $70, how much comes back to the Association? All of that money goes to NCHA. Still have to pay the rodeo fees, but won’t have to pay the judge fees because that is covered in the $70. Essentially $15 more for a jackpot and access to the judge. At the end of the year there would be a $60 accumulation for each competitor NCHA offered to donate the association fee, and haven’t worked this out, and ~35 Bottom line: Increases cutting entries by $15. Will $5 per cut benefit to AHSRA. Benefits: Payoff in NCHA jackpot instead of rodeo jackpot. Membership in NCHA Access to scholarships for NCHA Is there an assessment of what the contestants feel with it? There are a few cutting contestants on the board. Caution to committing to paying back to the NCHA. First Rodeo is in October. Goal is for cutting to pay for itself. Keep it enjoyable. Make it affordable
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Raise entries from $45 to $70 for cutting, and end payout from AHSRA for cutting. Kelly Martin Justin No opposed or abstain
Call NCHA and ask them to pay back the NCHA membership to the AHSRA
Inform the cutting competitors the change and the reasoning with documentation of numbers for the change
Share information in the All Membership Mtg that change is coming. |
LDevaney
LDevaney |
Social media |
AH has a FB account Jr High – Dena Martinez is controlling. New Rule passed – Can punish people if they post in a negative manner. LA did this and they are getting some pushback from the negative posters.
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Track down Social Media owners Goal: Control and organize the owners of the accounts. |
Cricket Hampton |
Florence Rodeo |
Conflicts with Sherri Cervi Barrel Racing, and Still need to talk with stock contractor to get it completed Sonoita is wanting to possibly put on a rodeo |
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Team Roping |
Second run would be a jackpot run |
Bring back information of separate jackpot |
Chance Kelton |
Chute Dogging |
Why is there only 3 people entered? Steers are too fresh and horns too small. There isn’t a rule that controls that in the rule book. Can approach this in the same way that we dealt with steer wrestling in the past. If we can get a good set of chute doggers |
Check with Stock Contractor about possibilities of having our own stock. |
Kevin Heinberg |
Jackpot/ side pot for barrels. |
Times in the Rodeo would be used also for the jackpot. $5 of the 20 – Winnemucca fund $20 per entry 70% payout |
Organize and announce in the Rodeo |
Valerie and Linda Compton |
Winnemucca Rodeo |
Good Rodeo |
Announce in the General Membership Mtg |
Valerie |
Build a Cowboy |
Are we doing buckles? We were going to figure out if we would do this. There aren’t enough entries yet to justify a buckle.
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Awards for year end |
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Calf roping & Ribbon Roping |
At National Rodeo, they were strict on the jerk down rule, and we need to get more strict with it. |
Discuss the jerk down rule changes in All Membership Mtg |
Howdy Sanborn |
Raffle tickets |
When kids go to Winnemucca, there isn’t support for travel money. Used to send a big team to Winnemucca 5th through Association isn’t losing money because Old formula: 70% wen to national, 30% to fallon It changed because other associations were getting more money. To get more money, need |
Provide travel money to Winnemucca, but if go to both places Jason Hershburg Lee No opposition or abstain |
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Next Mtg. |
Agenda |
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